Cha-Ching! You simply acquired your first paid freelance writing task. Edits go easily, the publication date is ready, and there’s only one final thing to do.
“Shoot me over an bill and I’ll submit it to accounting,” your editor says.
That’s when the frantic Googling commences. Since you’ve by no means created an bill earlier than. And also you’re unsure the place to begin.
I’ve been precisely on this place. So I checked the primary invoicing device my freelancer mates beneficial. Freshbooks made it really easy for me to create my first bill that I used to be immediately offered. It’s now my go-to invoicing device — and it helps me with different enterprise duties, too.
Right here’s all the pieces you have to know to open a free Freshbook account, create your first bill and receives a commission.
1. Create your Freshbooks account
Excellent news: Because you’re new to invoicing and Freshbooks, you needn’t pay for something (but). Freshbooks presents an honest-to-goodness really free 30-day trial. You don’t even must put in your bank card.
So merely head to the Freshbooks homepage and get began by coming into your identify and electronic mail.
What occurs when your free trial ends? It’s important to select one among their paid plans. Probably the most inexpensive Freshbooks plan is known as Lite, which provides you a most of 5 purchasers at $15 per thirty days.
2. Add your first shopper
Including your first shopper is the subsequent step. The one required info is the identify of the corporate you’re invoicing and an electronic mail handle. Your editor would possibly wish to obtain the bill, or they could need you to ship it straight to their invoicing division as an alternative. So examine to be sure you’re dropping in the best electronic mail handle right here.
You may add different info on this step equivalent to the corporate’s mailing handle. However if you happen to don’t have this information and your shopper doesn’t require it, then don’t fear. Hit save, and also you’re prepared for the subsequent step.
three. Create your bill
When you hit save, you’ll have a couple of choices. A few of these could come in useful later, however for now click on the arrow subsequent to the “Create New” button and choose “Bill.”
You’ll see that your bill quantity and date of concern are pre-filled. You may change these if you happen to like, or simply go away them as-is.
Then you definately’ll must enter a couple of particulars:
Merchandise: Add a brand new line and write the merchandise or service you’re billing for. The merchandise identify can’t be greater than 50 characters lengthy. Then add an outline slightly below the merchandise identify with element concerning the work you’re invoicing for. For instance, it might be a weblog put up, on-line article or modifying providers. Should you create extra invoices down the road, you possibly can reuse this stuff or create new ones.
Fee and hours: Should you’re paid hourly, enter your fee and hours in these two columns. Should you’ve agreed to a flat payment per undertaking — for instance $75 for one weblog put up — then enter your undertaking whole in fee and invoice for one hour. Should you’re billing for a number of assignments (go you!) then add a line and repeat the above steps.
Emblem: When you’ve got a enterprise emblem, insert the file straight into the bill by dragging and dropping or importing out of your pc. This creates a extra polished-looking bill when the shopper receives it.
Time monitoring: You can too generate an bill straight out of your billable hours that you’ve tracked below the “Time Monitoring” part. Merely click on “Generate Bill” and choose the suitable hours listed for that shopper.
four. Add phrases and notes
You aren’t required so as to add something to those phrases and notes containers. However must you? It’s at all times a good suggestion to agree on phrases with a shopper beforehand, so it is a good spot so as to add a reminder. You need to use the notes field to ship alongside a pleasant observe to your shopper to allow them to know you loved working collectively and stay up for your subsequent task.
In line with Freshbooks, you’ll receives a commission 5 p.c sooner if you happen to add a splash of politeness to your bill. A easy “Please pay your bill inside 30 days” in your phrases and “Thanks for your small business!” within the notes can go a good distance.
5. Hit ship
When you’ve double checked the small print, you’re able to ship! Whenever you click on ship by electronic mail, you’ll obtain a pop-up to evaluation the e-mail topic and physique your shopper will see. You may edit each of those to additional personalize your bill.
In case your shopper doesn’t use electronic mail, there’s additionally the choice to repeat a shareable hyperlink for the bill. This provides you and your shopper somewhat flexibility.
6. Receives a commission
Now all you must do is wait to receives a commission! There are some things you are able to do guarantee cost and remind purchasers in case they overlook to pay.
Make sure to set cost phrases, and embody these on the backside of your bill; for instance, a 15 p.c late payment after 30 days. Whereas modifying an bill, you possibly can arrange an computerized late payment of both a share or a flat fee if the shopper doesn’t pay on time.
Log into Freshbooks at anytime to see if the shopper has considered your bill. In the event that they haven’t, you possibly can simply resend it.
Robotically ship late cost reminders. Go to edit bill > ship reminders > routinely ship cost reminders. You may set as much as three reminders that auto-send in case your shopper doesn’t pay inside a sure time-frame.
Able to create your first bill? Strive a trial run first by sending an bill to your self. Make a brand new shopper (your self) and comply with the above steps. Then you possibly can evaluation your bill, see what it seems to be like from the shopper’s perspective and be sure you’ve acquired the method down.
Sounds straightforward, proper? Head on over to Freshbooks to provide it a whirl! Completely satisfied invoicing!
This put up was up to date in July 2019 so it’s extra helpful and related for our readers! It was initially written by Betsy Mikel and up to date by The Write Life group.
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